12 Top Time-Saving Tools for IT Managers

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As an IT manager, you probably have an ever expanding to-do list. You’re responsible for everything from managing tech infrastructure to dealing with security issues and making decisions on new investments.

Oh, and did somebody mention “business analysis” and “centre for development and growth”?! If you’re not careful, you could end up sleeping at the office.

Time is clearly an IT manager’s most treasured asset. Luckily, there are plenty of tech tools out there designed especially for you. They’ll help you automate IT management and can offer instant analysis of key performance data. Combine these with a few tried-and-tested productivity apps and you can say “hello!” to clarity at 5pm! 

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1. Lansweeper

Lansweeper instantly supplies reports for devices connected to your network and pro-actively alerts you to non-compliance issues before they become a problem. Two productive features in every IT manager’s book! Another timesaving feature is automated deployment — no need to individually install new software on each and every device, save time by pushing it out from the server. Lansweeper is free for up to 100 connected “assets”.

 

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2. Spiceworks.com

Spiceworks is the ‘Swiss army knife’ for IT managers. It’s a unique IT management tool, backed up by a huge user community and knowledge resource. Through a single app you can stay on-top-of network inventory, monitor network activity and keep track of help desk tickets across your entire network. It has the bonus ability of being able to quickly generate often requested reports. All for free!

 

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3. LogicMonitor

LogicMonitor is designed to save IT managers time and ease their workload. It provides a single view of all routers, servers, firewalls, switches, storage arrays and applications via a SaaS deployment and covers on-premise, cloud, and hybrid IT infrastructure.

It offers user-defined alert thresholds to warn of problems and also removes the need for IT to write scripts. Simply enter a device hostname or IP address and you’re away!

 

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4. AppNeta

AppNeta is a great time-saving tool when trying to pin down issues and bottlenecks, AppNeta shows visibility of network performance and application traffic with integrated SNMP device monitoring. It’s great for monitoring Unified Communications application and monitoring the end user experience of web and SaaS applications. It allows you to gain application and network insight for applications deployed between a traditional datacenter and cloud environments.

AppNeta is also one of the few tools that allow you to monitor WiFi connections,  compare and contrast the WiFi experience with your wired connections to quickly get to the root of any WiFi performance issues.

 

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5. TeamViewer

TeamViewer can save countless hours by allowing you to remotely connect to any device on the network without using a VPN to provide support. Currently TeamViewer is the number one remote support software and is used by 90% of Fortune 500 businesses.

 

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6. Evernote

Don’t waste time hand-writing notes, only to type them up after a meeting. Don’t run the risk of losing your notes again. Evernote allows you to take notes, clip content from any source (both on and offline), collect files and share information, all from a central location that’s instantly accessible from any device. It saves you from repetitive admin and organisational tasks.

“Evernote acts as a digital workspace, organizing all your content across all your devices.” - Joshua Zerkel, Director of Global Community at Evernote.

 

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7. Calendly

Wave goodbye to tedious emails and phone back and forth trying to agree a time slot that suits all diaries. What a waste of time.

Calendly streamlines multiple calendars on multiple platforms and spits out a custom link that can be shared. When the user views your calendar, they can directly ‘book’ only the available times.

 

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8. Zapier

Zapier connects apps and automates workflows. With 750 apps already integrated and more constantly being added, the scope to save time and automate repetitive processes is huge.

An example of Zapier in action:

  1. Receive new email in Gmail
  2. Automatically copy the attachment from Gmail to Dropbox
  3. Alert me on Slack about the new Dropbox file

PCadvisor has this to say: “Zapier is an excellent online service that lets you create automated actions connecting disparate business apps and services, all without requiring any coding.”

 

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9. Todoist

Todoist is a powerful and carefully designed “to do” organisational tool. You can create different task lists and within each list add individual tasks. Drag and drop these tasks to sort them. If you need to reschedule a task, no problem, just swipe left.

Syncing across multiple platforms and devices, with four priority levels, recurring events, notifications, reminders sharing and collaboration; Todoist is a great tool for making sure you are working on what you need to, when you need to.

 

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10. Mailswipe

Mailswipe is a simple but effective app that allows you to process emails on your mobile at warp speed. Simply swipe messages (displayed as cards) to make an action. Easily move emails to junk or save for review later.

 

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11. Atta

Not to be confused with the African Travel and Tourism Association (an easy mistake), Atta uses gamification to reinvent the way teams motivate, engage and empower. Key to a successful IT department is a motivated, committed and happy team of people.

Atta is driven by an innovative algorithm that has its roots in ‘psycho-pedagogical’ research (which sounds very authoritative) and combines gamification, teamwork, and personalisation to transform obligation into motivation and make a team collectively more productive.

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12. LastPass

A password storage tool with a difference; LastPass secures all data with AES-256 bit encryption, salted hashing, and PBKDF2 SHA-256. That’s currently the highest level of security and encryption there is.

Work smarter and stop wasting time trying to remember multiple passwords or waiting for password reset emails to appear in your inbox (only to find it 30 minutes later in your junk).

 

Welcome to your most productive year yet!

We hope you’ve enjoyed our little round-up of tools for IT managers. By integrating just a few of these into your workflow, we’re sure you’ll be able to get more done, in less time. If you’re interested in getting more for less, don’t forget to check out our free downloadable guide to getting more from your telecoms budget.

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